In the fast-paced world we live in, communication is key, especially for organizations and businesses that rely on interactive audio experiences. Quality two-way communications systems solve the need for seamless and adaptable solutions, but the traditional model of purchasing these devices may not be suitable for everyone.

A great alternative is to rent systems instead. This not only provides increased flexibility and customization, but can also prove very cost-effective. Organizations have the option to rent systems to supplement equipment they have already purchased, try before they buy, or to satisfy a one-time event or need.

How Does Renting Communications Systems Work?

When you opt to rent a two-way communications system, there are a few different ways to go about it.

The first option is to purchase a base number of units (based on your organization’s projected usage needs) and then renting supplemental systems as needed (for special events, for example).

The second option is to rent all of your products on an “as-needed” basis. This provides the most flexibility and opportunities for customization, especially if your needs fluctuate over time or based on events.

No matter which option you choose, renting presents a host of unique benefits.

Benefits of Renting Systems

Customization for Exact Usage

When you purchase a set number of communication devices, you’re essentially investing in a fixed inventory. However, not every day is the same, and the communication needs of your organization can vary – especially as your business grows.

Renting allows for the flexibility to customize your communication tools based on your exact usage requirements. Whether it’s for regularly scheduled guided tours or an upcoming large-scale VIP event, having the ability to tailor your communication setup ensures that you’re always equipped with the right tools for the task at hand.

Cost-Efficiency

One of the primary advantages of a rental model is cost-efficiency. Organizations often find themselves in situations where they need additional communication devices for special events or projects. These increased needs often appear suddenly when a new opportunity presents itself.

Instead of bearing the upfront cost of purchasing extra units that may only be used sporadically, renting allows you to pay for what you need, when you need it. This way, you’re not burdened with the ongoing costs of ownership while extra devices are sitting idle.

Ability to Cater/Expand for Special Events

Preparing for special events takes careful planning, so having the right amount of quality communication tools is crucial. Choosing to rent two-way communication systems allows you to scale up for these events without the commitment of purchasing.

From conferences and exhibitions to crowded outdoor events, the ability to quickly and easily expand your organization’s communication systems ensures that you’re always ready for anything.

Potential to Upsell with Added Value

Another great benefit of renting systems is the potential for upselling special events or guided tours with the added value of assisted listening.

A great example would be the work Tripp Communications did with the Punta Gorda Mural Society. The addition of their new two-way communications system for their mural walking tours was such a success that they were able to add more participants to their tours, as well as more comfortably interact with guests using hearing aids.

The enhanced value and quality of their systems allowed the non-profit to increase tour group sizes and ticket prices – a crucial part of their funding.

Potential Usage Example

There are many different situations where the decision to rent two-way communications systems could be beneficial. One prime example is the “Summer of Love Experience: Art, Fashion, and Rock + Roll,” a special event that was held at the de Young Museum in 2017.

This exhibition included iconic rock posters, photographs, interactive music and light shows, costumes and textiles, ephemera, and avant-garde films, as well as presentations of over 300 cultural artifacts from the 1960s.

With such rich history being presented to attendees by the docents at each exhibit – and with the attendees who could share and supplement with their own experiences – this would have been a fantastic opportunity to make use of two-way communications systems.

Functionally, everyone would be better able to hear the docents. From an engagement perspective, more attendees would have not only been able to hear more clearly, but also participate in the conversation, making the experience more interactive.

These systems could have been rented specifically for the event, with the number of devices modified based on expected attendance.

Rental Success Story: Case Systems

Case Systems is a nationally-recognized manufacturer that designs and builds custom cabinets, countertops, and storage solutions for specialty markets, including healthcare, higher education, and commercial applications. When they needed enhanced audio solutions to meet their needs, they turned to Tripp Communications systems for help.

After purchasing their new system, Case Systems was selected to be on the University of Michigan’s 2018 Road Scholars Itinerary – a five-day traveling seminar for thirty members of the U of M’s faculty.

Luckily, the organization was able to handle this large tour group on very short notice by taking advantage of Tripp Communications’ rental program rather than purchasing an additional 30 transceivers and headsets.

Interested in renting a two-way communications system for your next special event? We’re happy to answer any questions you may have about the process and what options may be available. Contact us to speak with an industry expert and request a free demo.